Guest names and email
Review who booked and when, with an explicit status for each record.
RSVPS THAT RESPECT REAL CAPACITY
A club booking system for places, waitlists and attendance
Give every gathering a clear RSVP path. Confirm guests while places remain, form an orderly waitlist when full and make cancellations useful instead of chaotic.
12PLACES
→12CONFIRMED
→3WAITING
CLEAR RULES FOR EVERY PLACE
Capacity works like an organizer expects.
The booking status comes from the event’s current confirmed count—not from a separate manual list.
- OPEN
Places are available
A signed-in guest books from the public event page and receives confirmed status.
- FULL
Capacity is reached
The next guest joins the waitlist and can see that status immediately.
- OPENED
A confirmed guest cancels
The earliest waiting guest is promoted automatically and receives an update.
ORGANIZER VISIBILITY
See the list behind the number.
Confirmed and waiting counts
See remaining capacity and the size of the waitlist from the event view.
Attendance after the event
Record who arrived so future retention information reflects participation, not only intent.
ORGANIZER QUESTIONS
Questions before you start
What happens when a club event is full?
New bookings are added to the waitlist after confirmed bookings reach the event capacity. The event page tells the guest whether the place is confirmed or waitlisted.
What happens when someone cancels?
A guest can cancel their own active booking. If a confirmed place is released, the earliest waitlisted booking is promoted and the guest receives the supported notification.
Can an organizer manage attendee status?
Yes. Organizers can see the event guest list and update supported attendee status, including recording attendance and cancellations within the allowed event window.
Does Hello Local Clubs process attendee payments?
No. Attendee payment collection is not currently active. An event may display an informational price, but payment arrangements remain outside the platform.
Replace the booking spreadsheet with one clear flow.
Create your club and set capacity for the next event. Guests will know whether they are confirmed or waiting.